📫Location: 200 Hackthorne Road Cashmere Christchurch 8002 New Zealand 📌For Directions – Click Here 🕰️ Opening Hours

• Cafe/Bar Public Opening Hours for the Garden Cafe & Bar are 9am to 3pm – Wednesday to Sunday.
• Access to upstairs for viewing during these times unless an event or function is on.
• Functions & Weddings Every day – Booking is required – Licensed til 2am
• Garden Access 6am – 11.59pm (Garden requires booking through us for any event as we are a licensed premises)

♿ Disabled Access:Access to our building is important to both you and us, the building is a heritage grade one listed building and currently has special dispensation from the government to not have wheelchair or disabled access. however, We believe access is for all and we as a business are actively working with the CC Council & CCS Disability Action Group to put forward a plan for the future. Let our staff know if you support, tell us your needs and we can assist as best we can. Service and Guide Dogs have full access at all times and will not be touched, treated or distracted from their duties.

• INSIDE: There are 7 wide long curved steps going up into the main atrium, Then there are 8 step wide internal stairs going up to Cafe/Bar.
• TO THE TOILET: From the top floor the eight steps going down to the atrium then you can turn either left to the Gente alright to the ladies and then there are eight steps going down and then a dogleg and then another four steps go into the toilets.
• GARDEN: Ramp to the rear, 4 steps other access.
• INSIDE VIA GARDEN: 4 large wide steps.

🚘 Car Parking.There is plenty of free parking around the building, please be respectful of our wonderful neighbours and make sure you give them enough room around their driveways. drop Kerb outside main entrance. 5 Min parking directly out the front. Disabled parking area further down the road. 🚌 Bus:There is a Number 1 bus – Rangiora Express – Cashmere 🚲 Cycle ParkingWe have a large cycle rack at the rear gardens, this has access to free bike locks and also tool kits, puncture repair and a pump. E-bike users can charge up. 🛴 Lime ScooterUnfortunately the lime scooter can only get about a 10th of the way up the hill.. 🚀 Helicopter/JetPack/Drone We do accept flights in, However you will need to file a CAA flight and landing request before Landing/take-off is authorised. 👶 Access Pushchairs/StrollersPlenty of space, bring them in! We also have games, books and toys for your children (COVID Rules Apply). Plus high chairs and changing room facilities in both male and female toilets. You are also very welcome to breastfeed. We just remind parents and caregivers that this is an old building and there are steep stairs, metal swords, and open fireplaces and we are not liable of little fingers that wander. 🐕 Dogs.A contentious issue we know…  We are in the 21st Century, majority of places around the world now accept dogs.  We as a business we welcome well-behaved quiet dogs.  Under the NZ 2014 restaurant act, H&S in the workplace, states dogs are allowed under the Business Owner (Duty Managers) Discretion.

**Takahe Weddings & Functions.
Payment Terms, Conditions & Agreement**

Prior to your booking being confirmed an initial non-refundable deposit is required. This payment is deemed as an electronic signature and represents agreeing and complying to these below terms and conditions.

**Definitions:**

*1. Wedding*

A Wedding is determined by:

A wedding reception is a social gathering that typically follows a wedding ceremony, where the newly married couple and their guests come together to celebrate the marriage. It is usually a formal or semi-formal event that includes wedding flowers, wedding cake, wedding attire, dinner, speeches, drinks, music, dancing, and other entertainment. The focus of a wedding reception is on the couple and their union, and it is typically attended by family and close friends of the couple.

*2. Celebration Function.*

A party is a more general term that can refer to any type of social gathering or event that is less or semi organised for a specific purpose or occasion. It can include a wide range of events such as birthday parties, corporate events, charity functions, and other similar events. Unlike a wedding reception, a function party is far less formal, requires less management, level of detail and doesn’t have a specific focus on a couple or their union, Guests may include a broader group of the general public (via tickets),members, acquaintances and colleagues. The style and format of a function party can vary widely depending on the occasion, the host’s preferences, and the type of guests being invited.

**Level of Decoration Detail.**

A useful scale to determine Level of Decoration Detail (LODD) that gives both the host (Customer) and the Venue (Takahe Team) the power to document, articulate and specify the required arrangements, decorations, layout, outside 3rd parties (eg caterer, band, dj, event planner) effectively and clearly.

*LODD 100*
Our standard walk and fork layout, less than 100minutes to set up using standard rectangle tables and all available chairs in a long banquet or square setup. Mixture of Heritage chairs and comfy laid back chairs.

Through to top end..

*LODD 1000*

The more datail you add, the more the detail and effort required. more than 100minutes and up to a full day to set up.

In addition: Tables Cloths, large detailed Table flower arrangements, guest named seating plans, Banners, window displays, chair decorations, floor displays, door arch displays, powered display (Audio/Visual). Wooden Dance floor, DJ Booth, Band, lighting, personalized Playlist, wedding cake display table, wedding presents table, Wedding couple history of relationship table (photos and keepsake display), speaker system for speeches, custom Staff uniforms to match wedding colour, cutlery to be custom colour (black, gold, etc). Self serve: Water station, tea and coffee station, ice cream station, wine & Beer station.

By using this LOD scale of 100, 200,300,400,500,600,700,800,900,1000 we can clearly communicate with each other without confusion for faster execution and to determine if you need extra time/day for set up.

**Payments.**

Less than two (2) months before your event

Full payment required including any extras such, but not limited to,
• Garden Ceromony.
• Bar account, a credit card imprint must be taken in advance by arrangement. After the event finishes the balance/tab of any remaining charges will be due.
• Sign of the Takahe reserves the right to levy interest at 5.79% at the current ANZ bank rate per month for any overdue accounts.

**Cancellation Terms:**

1. If a booking is cancelled by the client any event space hire deposit is non-refundable. The fee cannot be used to offset/exchange or swap for any other future or proposed services.

1.1 All cancellations must be advised, in the first instance, verbally, followed within a period of 24 hours by confirmation in writing by email.

1.2 In the event of cancellation of any booking by a Client 2 months prior to the event, AND if the venue hire fee that was invoiced was paid. That to will be non-refundable, the Client shall also pay a cancellation fee to Sign of the Takahe on the following scale: If cancelled more than 3 months before the date of function 25% of the minimum bar spend. If cancelled between 30 and 59 days before the date of function 50 % of the minimum bar spend & any additional services confirmed If cancelled between 14 days and 29 days before the date of function 75% of the minimum bar spend & any additional services confirmed If cancelled less than 13 days before the date of function or in the event of the Client’s non-arrival 100% of the minimum bar spend & any additional services confirmed.

1.3 In addition, the Client will, at the Sign of the Takahe discretion, be required to compensate The Sign of the Takahe or any expenses incurred by Sign of the Takahe resulting from the cancellation the above notwithstanding.

1.4 Sign of the Takahe will incur no liability for any failure to provide or carry out any function if prevented from doing so by any cause beyond its reasonable control. In these circumstances, Sign of the Takahe will endeavour to assist the client in finding an alternative suitable venue. If Sign of the Takahe fails to rearrange the function then any monies paid by the Client will be refunded in full

***Payment – General notes:***

2. Prices quoted are inclusive of GST at the rate which prevails when this contract was prepared and are subject to alteration should the GST rate change.

2.1 Sign of the Takahe may charge interest at a rate of 5.79% per month at the current ANZ bank rate per month for any overdue unauthorised accounts.

2.2 In the event of an account being passed for collection, a collection charge of 10% will be levied on such amounts in addition to any legal charges payable.

2.3 The Client shall notify Sign of the Takahe in writing no less than 14 days prior to the function of the final number of persons attending.

2.4 All prices for Venue hire are up until midnight. Please note that due to licensing laws the bar will be close at 11pm.

**Catering:**

3. No Alcohol or drinks such as tea/coffee, soft drinks, wine or spirits may be brought into the Sign of the Takahe by the Client or caterer, any caterer or its guests unless the prior written consent of the Sign of the Takahe. In this extremely rare event using a Caterer for alcohol, there will be a charge of $1500 and corkage fee of 3% per person will be required to be paid beforehand.

3.1 Please note that wine and beer prices, vintages and availability are subject to change. Where choices are not available the closest alternative will be offered.

3.2 Wedding menu, service and event setup is the responsibility of the exclusive caterer or outside event coordinator.

3.3 No other outside Caterers, food vans, Portable BBQ’s, take away or home delivery businesses are allowed to deliver or serve at the Sign of the Takahe unless agreed.

3.4 Sign of the Takahe will incur no liability for any failure of any caterer to provide any service or function whatsoever, with any reviews being directed at the caterer. SOTT is a Bar and Venue only. In these circumstances, Sign of the Takahe will endeavour to assist the client in finding an alternative suitable caterer, however, The Sign of the Takahe will not be held responsible for any monies paid by the Client to any external caterer or replacement caterer.

**Responsibility / Suppliers:**

4. Sign of the Takahe can accept no responsibility for the property of the Client, Caterer, contractors or its guests. There is no official cloakroom and only street car parking is available (subject to any council by laws or current works). Please note that areas of the Sign of the Takahe are of great heritage value and not built to modern standards, therefore guests are responsible for children under 18 years of age and under.

5. The Client will indemnify Sign of the Takahe against any proven, foreseeable and fully mitigated costs, losses, claims, actions, damages or expenses suffered or incurred by Sign of the Takahe resulting (whether directly or indirectly) from any actions of or by the Client or the guests of the Client.

6. The Client shall at all times comply with and ensure that its guests and contractors comply with all conditions and regulations made in respect of Sign of the Takahe, the Local Authority, the Fire Authority, the Local Magistrates Court and any other regulatory body whatsoever.

7. Sign of the Takahe reserves the right to refuse admission to or remove from the Sign of the Takahe any person who acts in a disorderly manner or any person (or item) which otherwise breaches the provisions of these Conditions.

8. Helium canisters must be removed from the property after use or an additional disposal charge will be added to any final invoice.

9. Sign of the Takahe is a heritage building and although we take due care and attention, please note that if you stray from the public areas you do so at your own risk.

10. It is the responsibility of the client to book and manage the registrar for civil ceremonies.

11. Confetti and confetti bombs (inc balloons filled with small confetti sparkle) are permitted at the Sign of the Takahe. However, if used (or popped) a fee of $100 will apply for additional venue cleaning.

12. Sign of the Takahe will incur no liability for any failure to provide or carry out any event or part of, if prevented from doing so by any cause beyond its reasonable control. i.e. power failure, earthquake, pandemic, weather, etc . In these circumstances, The Sign of the Takahe will endeavour to provide suitable alternatives.

13. The Sign of the Takahe is open to the public and other events on a daily basis. Exclusive use of only the rooms agreed in writing and at the agreed date and times are included in the function package. At all times, any items left on the property are at the client’s own risk and not covered by Sign of the Takahe.

14. The Sign of the Takahe takes no responsibility for external suppliers booked by the client, caterer or other party. Sign of the Takahe will not be responsible for any payments to any external suppliers whatsoever, This also includes assisting with any set-up, pack down or holding/storing or delivering any external supplier’s products including cakes, flowers / chair covers / decorations etc.

15. Fireworks displays are not permitted at any time. Sparklers and large outside candles or any naked flame devices need to have a fire control plan. Any damage or fire Alarm activations will be required to be paid by the client.

16. The Sign of the Takahe does not have facilities for external suppliers to set up on site, storage can be pre-arranged in advance & if a set up room is required this will incur additional costs.

17. The Sign of the Takahe will require copies of external suppliers public liability certificates and risk assessments prior to any work taking place. It is the responsibility of the client to make sure these documents are received by The Sign of the Takahe prior to any work taking place.

**Access & Setup:**

18. (See LODD) Additional round tables, chairs, Ceiling drapes, chair covers, dance floors, photo booths, MC/Audio/Visual sound systems, table decorations and additional disco lighting are not included in the packages. These services can be booked via The Sign of the Takahe prefered Wedding event coordinator or the prefered caterer.

19. Access is available from 9am for a full day event and 2pm for an evening reception.
20. Should the level of detail pertaining to decorations require more than 1 hour of set up and/or the day before is required for setup, then additional hours will be charged for aceess out of core business hours. At flat rate of $300 per opening (max of 3 hours)

20a. It is the responsibility of the client to dismantle decorations at the end of the event unless otherwise agreed in writing.

21. Storage of any kind is not permitted unless otherwise agreed and all liability for any items rests with the client and/or caterer.

22.. Should the Sign of the Takahe be required to manage, assemble or cut a wedding cake the responsibility remains with the caterer and client. A standard $150 for cutting cake and providing plates.

23. A non prefered Caterer final preparation access to our kitchens requires an initial meeting and a standard fee of $300. Should heavy usage be required (such as complete preperation from start to finish) then additional permissions and fees apply and should be discussed and agreed first.

23a. It is the caterers responsibility to take liability for the use of our kitchens. The Sign of the Takahe is not responsible for any delays in delivery, quality of food standards., food management plans, caterer insurances.

23b. Kitchens do not have guest access and guests are not permitted to enter staff areas or kitchens whatsoever. The Sign of the Takahe take no responsibility for guests, caterers or contractors who enter the kitchen without permission.

**Function Terms, Conditions & Agreement:**

I have read, understood and agreed to comply with The Sign of the Takahe Terms and Conditions, min/max numbers, minimum spend, external caterer charge & payment terms.

By Paying a deposit you are confirming that:

• you have read and understood all of the terms.

• You have confirmed payment of this deposit will be non refundable.

* We will confirm booking via our electronic booking system within 24hrs of booking.